Today’s workforce and structure have changed significantly. Many employees and independent contractors never step foot into an office. Like you, many employers recognize the value of a remote workforce, including the cost savings of only having a virtual office. This is what you should know about virtual offices.
Virtual Office Explained
Virtual offices give your company a physical address so you can receive mail. They also provide technological tools you can use to help your staff work efficiently. In a physical office, you have an onsite receptionist, meeting rooms, desks and stations for your staff, printing facilities, a business address, mail processing, and other services. At your virtual office space, you could have a remote receptionist, business phone number, and system and digital mail services in addition to or in place of the physical office assets.
Business centers, as well as co-working and flexible spaces, often house these virtual offices. You still have a business address and mail forwarding capabilities. These spaces are convenient for those who do not have to be in an office daily. You may work from third-party locations or their home offices like many executives.
You need a physical address for several key business needs, including bank accounts, mail, business licensing and registration, taxes, etc. In addition, when your company has a physical address, your clients perceive it with higher regard, and you gain credibility. The great news is that you can pick and choose the tools you need when you set up your virtual space.
Using a Virtual Office
Starting a virtual office requires planning, and like the best remote companies to work for, your planning may take some time. First, you need to create a strategy for your virtual space, figure out your technology infrastructure needs, research communications, collaboration, and productivity software, work on production strategies, and learn employee engagement methods for remote workers.
Then, you should determine what parts of your office you want to remain virtual and if you will have physical spaces too. Evaluate the value of the virtual space tools. Consider the number of employees you have and how much technology you plan to provide.
In most cases, you will work with a company that provides the services you need for the company. They often have standard packages that you can add to. Providers can then walk you through using their services and platforms.
Benefits of a Virtual Office
Many experienced and highly qualified individuals now search for the best companies to work remotely. These individuals appreciate the benefits of working remotely. They often work harder and more productively. They also feel more satisfied and happier in their jobs. Happy employees remain loyal to your company, reducing turnover rates and costs.
However, the company benefits significantly in other ways from using a virtual office. In addition to increased credibility, you can reduce your overhead costs by 77% or more. You don’t have to lease or purchase office space to house all your employees.
Because your virtual office has a month-to-month agreement, you experience much greater flexibility. For example, you can scale your business quicker because you don’t need additional employee space. You simply need to hire new staff and set them up with the technology they need to do their jobs. You can also provide virtual or in-house training for your new employees. You can reduce your staff and virtual needs during slower months if you have a seasonal company.
You can also access physical assets, such as conference rooms, and most virtual offices provide videoconferencing and other communications technology. However, you may not have access to physical locations during the evenings and weekends.
To learn more about how virtual offices work and their benefits, continue your research and contact a provider.